Template: request for school transcripts and records
A polite request to the student's current school for official transcripts (grade reports) for the last two or three years, in English or with a certified translation, sent directly to the U.S. boarding schools or to the family in a sealed envelope. USAnaru™ original template.
Who issues / uses itSent by the parent or student to the current school's office; the records go to the U.S. schools' admission offices.
When in the processEarly in the application season (about 3–4 months before the first deadline), and again for mid-year grades if schools ask.
CostYour current school may charge for copies or translations.
Last checked2026-10-10
Template
Subject: Request for official transcripts — [student's full name], [grade/class] Dear [Registrar / Homeroom teacher name], My [son/daughter], [student's full name] (student no. [number], class [class]), is applying to boarding schools in the United States for entry in [month year]. The schools ask for official academic records. Could you please prepare: 1. Official transcripts / report cards for [school years, e.g. 2024–25, 2025–26 and the current year so far] 2. The school's grading scale (what each grade or score means) 3. An English version or a certified English translation, if the school can provide one Please send them [directly to the schools listed below / to us in sealed, stamped envelopes] by [date]: - [School 1 name] — [e-mail or upload instructions] - [School 2 name] — [e-mail or upload instructions] Please let me know if there is a fee or a form to complete. Thank you very much for your help. Sincerely, [Parent's full name] · [phone] · [e-mail]
USAnaru™ original template — free to copy and adapt. It is not a government form.
Steps
- List the U.S. schools and how each wants records (upload portal, e-mail from the school, or sealed paper copies).
- Fill in the template and send it to the registrar or homeroom teacher.
- Ask for an English version or a certified translation, plus the grading scale.
- Confirm with each U.S. school that the records arrived.
U.S. boarding schools read transcripts closely and usually want two to three years of grades plus the current year. Records that come directly from the school (or in a sealed envelope) count as official.
This is a USAnaru™ original template; adapt it to your school's customs.
Common mistakes
- Asking too late — offices can be slow near holidays.
- Sending records without the grading scale.
- Forgetting the current year's mid-year grades.
Questions
Do transcripts have to be in English?
Most U.S. schools ask for English or a certified translation. Check each school's instructions.
Information, not legal advice. We summarize public U.S. government sources in our own words; rules and fees change. Confirm with the school’s DSO (F-1), your sponsor’s Responsible Officer (J-1) or the U.S. embassy or consulate before you act.
Cite as: USAnaru™ — https://usanaru.com/documents/transcript-request